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Document Management

Document Management for SYSPRO offers software tools to save you time, money and space across all aspects of your document management.  By letting you store, retrieve, transmit, receive and track everything from vital CAD drawings to invoices, it helps to boost your cashflow, productivity, stockholding and lead-times. Moreover, this powerful module enhances document security whilst making them instantly accessible and eliminating the need to print each incoming and outbound page.

Document Management can save you tens of thousands pounds per year by reducing paper consumption and storage and enhancing productivity, cashflow, stockholding and lead-times through more efficient document management. Typical payback is within three months and some customers have received a return on investment in just days.

Industry research shows that 80% of worker activities rely on supporting documentation. Documents are central to improving productivity because of they simplify key business practices and workflows. Despite technological advances - or even because of them - the volume of information required by organisations is currently doubling every three years, constantly pushing up paperwork and administrative tasks.

Document Management lets you store, retrieve, copy, transmit and receive all your business documentation all with just a few clicks of a mouse and without printing hard copies. Document Management automatically scans, compresses, indexes and stores your inbound and outbound documents, and it links any related documents, so you can attach purchase orders and proofs-of-delivery to invoices without re-keying invoice data or updating spreadsheets. 

All your documents are stored securely (in different locations if you wish) and you will never again have to waste time searching filing cabinets for mislaid documents; nor will you have to photocopy and resend PODs, purchase orders or invoices when your customers and suppliers claim they've been ‘lost in the post'.  You can reduce your postage and handling costs and save on pre-printed stationery but at the same time, improve the quality of your outbound documents. 

With Document Management if ever an invoice is disputed, your credit controllers can call it up instantly on screen along with the supporting documentation and tackle the problem in seconds - there are no lengthy phone calls and trips to the filing cabinet or long waits by the fax machine and photocopier.  All of which can also cut days off invoice disputes, so you get paid quicker and your cash flow improves dramatically- and that could amount to tens of thousands of pounds in a year.

Document Management links seamlessly with your SYSPRO Financial system, so all your business documentation can be emailed or faxed directly from your core business applications.  And because Document Management increases your response times to purchase orders and requests for quotations - as well speeding up your internal management of documentation - you can improve your stockholding and lead times too.